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The Secretariat authorizes use of presentations for non-commercial purposes only and on a case-by-case basis. It checks the context in which the presentations are planned for use for any factual mistake or misrepresentation of the Convention. The Secretariat also looks at the proposed lay-out to ensure that it leaves no ambiguity as to the author or origin of the document where the presentations would appear. Use of the presentations is free of charge, but the Secretariat does not grant standing authorizations and any new use must be the subject of a new request. Finally, the Secretariat retains the right to rescind its authorization at any time.
Requests to use the CITES presentations must be sent to the CITES Secretariat with a detailed explanation of where and how the presentations would be used. For example, if the presentations is required to illustrate an article, the article should be provided with the request. If the Secretariat finds no problem with the intended use, it then consults with the CITES Management Authority of the country where the requester is based before giving its authorization.